Welcome to Perry Hall High School PTSA’s Online Winter Arts & Crafts Fair!
For many years, our PTSA has hosted an in-person Craft Fair at the high school.
An important fundraiser for our organization, it has become a much-anticipated community attraction and a
great way to kick off the holiday shopping season.
This year because of the COVID-19 pandemic, school closures, and concerns about the size of gatherings,
our PTSA is not holding the Craft Fair the way we have in the past.
We have instead decided to take our annual event online in the form of a craft fair
marketplace similar to Etsy.
When will the Craft Fair
Our online Winter Arts & Crafts Fair will go live on Black Friday, November 27, and stay open through Tuesday, December 15.
Who can sell?
If you are an artisan or crafter, we invite you to participate. As with our in-person craft fair, only handcrafted items may be sold. All items must be produced or designed by an artist/crafter. Mass merchandised items are not permitted with one exception.
Perry Hall High School PTSA has permitted some service providers and dealers to sell at our annual in-person Craft Fair. We will do so again this year. As in the past, only one dealer per companies such as Avon, Cookie Lee, Pampered Chef, etc. will be permitted.
In addition, PHHS PTSA’s handmade rule does not apply to organizations affiliated with the high school including the four classes, the school’s honor societies, student clubs, and Booster organizations, which are invited to use our Craft Fair as a fundraiser for their organization.
What is the application process?
If you are an artisan or crafter, simply click on the Vendor Registration link. You will be asked to complete a brief online form. Be sure to provide a description of the types of items you will be selling. Our Craft Fair Coordinator will review your application and you will get an email acknowledgment letting you know if you are accepted and if so, how to pay your registration fee.
Please be advised that while we welcome a variety of artisans and crafters, we will only accept one dealer per company. So, for example, if several Avon representatives apply to sell at the Craft Fair, only one will be accepted. The decision as to who is accepted will be based on who submits their registration first as determined by the registration software.
Also, please keep in mind that a vendor may be refused because of the items they plan to sell. Perry Hall High School PTSA reserves the right to refuse any vendor who plans to sell materials inappropriate for a PTSA/school-sponsored fundraiser. The determination of the appropriateness of an item is entirely up to Perry Hall High School PTSA. A vendor may be accepted, but a product may be refused at any time.
Is there a fee to sell?
All accepted vendors are required to pay a $25 registration fee for the opportunity to sell on our website. This fee may be paid by credit card or PayPal. The fee must be paid prior to setting up your online store.
In addition, PHHS PTSA will earn a 7 percent commission on the cost of every item you sell. This fee covers the use of our website, our advertising costs, and all transaction-related charges. All purchases made on our website will be run through Perry Hall High School PTSA’s PayPal account. Customers will
complete their purchases on PayPal. The PayPal fees related to the transaction are included in the 7 percent commission charged by the PTSA. These fees are not passed along separately to sellers.
How are taxes and shipping handled?
All vendors set their own shipping costs. PHHS PTSA has made a variety of shipping options available to vendors who may choose to offer any combination of options. Vendors may charge buyers for shipping and set their own rates. Shipping fees are collected by PHHS PTSA and will be remitted to vendors along with all earnings at the close of the Craft Fair. As a convenience to sellers, PHHS PTSA has enabled an option for vendors to purchase shipping and print shipping labels through their vendor dashboard and an interface with Shippo, a shipping engine that offers discounted USPS and UPS shipping rates. Vendors may set up their own individual accounts with Shippo linked to thier own credit card or bank account. PHHS PTSA is not involved in the purchase of shipping from Shippo.
As for sales tax, it is charged at the time of purchase and collected by PHHS PTSA who as the marketplace operator is responsible for remitting sales tax to the state. The commission paid to Perry Hall High School PTSA on purchases is exclusive of tax.
What do I get as a vendor on PerryHallCraftFair.org?
You get your own storefront! The email approving you as a vendor will contain a link to a store set up wizard that will lead you through the process of creating your storefront. You will type in your store name, and enter data for every product you wish to sell, uploading pictures for each. You will be asked for contact information such as your phone number and an email address so customers can contact you. There also is a place for you to type in your policies regarding returns and exchanges, shipping options, etc.
Once your store is created, you will have access to it and a front-end dashboard that summarizes your sales. You will know when to ship, what has sold, and how much you earned on every sale.
What if I need help setting up my storefront?
While the store set up wizard is pretty user-friendly, we realize you may have some questions or need help setting up your store. Our volunteers are happy to answer questions for you as you build your store. Or, if you would like to sell on our marketplace and would like someone to build your store for you, we can do that too! Simply go to the “Vendor Information” tab and look for our “Vendor Store.” There, you will see the option to pay your registration fee as well as purchase store set up for a 5-item, 10-item, 15-item or 20-item store. Does that mean you need 5-items to open a store and sell on our website? Of course not! It means if you purchase store set up and have selected that option, your store can have up to 5 items in it. If you need help and would like to sell more than 20 items, let us know and we will work with you to come up with a price that fits your situation.
Will the products I enter automatically be listed in my store?
Yes. They should go live right away, however, our Craft Fair Coordinator will be notified that you have added products so that she can check their appropriateness. Products are activated immediately once you publish them, however, they can be deactivated by the Craft Fair Coordinator if there is a need.
What can the store do?
The store, despite being relatively easy to set up, is pretty robust. You can enter simple one-of-a-kind products like a bracelet, or you can provide variations on a product. For example if you are selling a candle in different colors and fragrances, these can be listed as options or attributes for the customer to
In addition, you can track your inventory so you do not out sell your supply. If you have 10 of a particular item and provide that information when you enter your product, the software will keep track of your inventory and de-list your item when you no longer have a supply, unless you have chosen to take backorders.
How will I know if I make a sale?
All of the information about a sale will be emailed to you automatically by the website. You will know what was purchased, and where to ship it, and which of your shipping options was selected.
Are there any limitations to product and shipping options?
Yes, a few. We have created several product categories for our marketplace based on the types of items sold at our prior craft fairs. You can choose these categories as you enter details about your products. The same is true of shipping. We have entered a few shipping options and established a few shipping
zones. You get to decide which you would like to use and how much you wish to charge. We suggest offering free shipping, USPS flat rate shipping, or providing the option for local pick up to keep things simple. USPS Priority Flat Rate Shipping is an affordable option with delivery taking only a day or two in our region. In addition, the shipping supplies are free. Please visit USPS.com for more information. We also have established a shipping interface with a service called Shippo, which lets you print shipping labels and automatically issue tracking information for shipments sent via USPS or UPS. Shippo offers rates lower than what you are able to get on your own. Or, if you are a vendor with an established UPS or Fed Ex account, you can link those to your storefront via Shippo. For everyone else, you have the option to set up a free Shippo account and link your label purchases to either your credit card or bank account Money spent by you for shipping does not go through PHHS PTSA. Money spent by your customers on shipping will pass through the PTSA and be disbursed to you with all other earnings at the close of the craft fair.
When do I receive payment for the items I sell?
Because of National PTA policies, our PTSA is required to pay our vendors by check. PHHS PTSA will issue checks to all vendors the week of December 20, 2020, and will mail them to the address you provide at the time of registration. You will know how much you made on sales from your store’s dashboard.
What happens at the conclusion of the Craft Fair?
Perry Hall High School PTSA will disable the Craft Fair shopping cart on December 15 and add a thank you message to our homepage. Vendors who participate in 2020 will be contacted about reactivating and updating their storefronts if the 2021 Perry Hall High School PTSA opts to have an online Craft Fair again next year.
What happens if I purchase store set up?
If you purchase store set up, one of our PTSA volunteers will reach out to you to let you know what we need you to provide, and will work with you to set a deadline for you to submit these items. You will be sent a fillable form to complete with information needed for your store, and be asked to provide a
description for every product you would like listed, and a photo of each. Photos can be taken using your cell phone camera. We suggest you make sure the background is white. This works best.
Is this a fundraiser?
Yes. Perry Hall High School PTSA is a recognized nonprofit organization. The Winter Arts & Crafts Fair is an important fundraiser for our organization, especially this year while we face the difficult challenge of raising funds in the midst of a pandemic, while school is conducted remotely. Funds raised by our PTSA support a variety of initiatives that benefit the students and staff of Perry Hall High School. These include scholarships, student recognition activities, teacher grants, and graduation-related events. For an overview of all we do, or to learn more, please visit our website at www.phhsptsa.org.
Are there additional expectations or terms and conditions?
I have additional questions, who can I contact?
If you have questions about the Craft Fair criteria for participation, please contact our Craft Fair Coordinator at firstname.lastname@example.org.
If you have problems setting up your storefront, send an email to email@example.com telling us you are a Craft Fair seller, and we’ll do our best to address your questions.
Please remember that our organization is run by volunteers. We receive MANY emails in the days leading up to our Craft Fair and expect that will be the same this year. We will do our best to respond promptly to your inquiry. PLEASE DO NOT CALL THE HIGH SCHOOL..